by
DE Web Works
| Apr 27, 2025
Meet Your New Email Sidekick
Let’s be honest — managing emails can feel like a full-time job. But with Microsoft Copilot built into Outlook, you don't have to start every message from scratch or drown in your inbox anymore. Whether you’re drafting, replying, or organizing, Copilot can make handling email faster and way less painful. Here’s a simple guide to getting started.
Step 1: Make Sure You Have Copilot Enabled
First things first — you need to have a Microsoft 365 plan that includes Copilot. If you’re not sure whether you have it, reach out to your IT team (or give DE Web Works a shout — we can help!). Once enabled, you’ll notice new Copilot icons and suggestions appear inside Outlook.
Pro Tip: Keep Outlook updated to the latest version so you have full access to all Copilot features.
Step 2: Draft a New Email with Copilot
Starting an email has never been easier. Click “New Email” and you’ll see an option to “Draft with Copilot”. Simply tell it what you want — for example:
Copilot will instantly generate a complete email based on your request. You can tweak the tone (formal, friendly, urgent) or ask it to try again if you want a different version.
Pro Tip: Be specific. The more detail you give Copilot, the closer it will get to what you need.
Step 3: Reply to Emails Faster
Don’t stress over finding the perfect words for every reply. When you open an email, Copilot can suggest responses based on the message you received. You'll usually see a “Suggested Replies” section where Copilot offers quick draft options.
You can accept, edit, or regenerate a response — saving you tons of time (and mental energy).
Step 4: Summarize Long Email Threads
Ever come back from lunch to a 30-email chain? Instead of digging through it, use Copilot’s “Summarize Conversation” feature. It quickly pulls out key points, decisions made, and outstanding questions so you can catch up in minutes, not hours.
Pro Tip: Summaries are also great if you need to quickly loop someone else into an ongoing conversation.
Step 5: Organize Your Inbox Smarter
Copilot can help you prioritize and organize emails by suggesting categories or flagging important messages. If your inbox tends to get out of hand (and whose doesn't?), this little bit of automation goes a long way in keeping you sane.
Pro Tip: Pair Copilot with Outlook’s built-in Focused Inbox feature for maximum efficiency.
Final Thoughts: Make Copilot Your Daily Email Assistant
Microsoft Copilot inside Outlook isn’t about replacing you — it’s about making you faster, clearer, and less overwhelmed. With just a few clicks, you can draft better emails, respond quicker, and stay organized without living inside your inbox.
And if you ever need help setting it up, optimizing your workflow, or learning how to get the most out of Copilot, DE Web Works has your back.
Ready to get Copilot working for you? Talk to a Copilot Specialist
